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Charter

Charter for the Danish Association of Occupational Therapists of 21 November 2010.

1. Name

The Danish Association of Occupational Therapists. The Association is legally domiciled in Greater Copenhagen, Denmark. The Secretariat is physically located partly in Greater Copenhagen partly at anytime existing regional addresses. In addition to that the Association consists of Pillorissaasut – Occupational Therapists of Greenland.

2. Object

The Association is a craft and trade union for occupational therapists. The objects of the Association are:

  • to support its members in their working life;
  • to obtain the best possible wage and working conditions for its members;
  • to be a driving force in the development of the occupational therapy profession;
  • to have an impact on the development of society from an occupational therapy point of view; and
  • to create scope and a framework for networking among its members.

3. Basic values

The Association is based on democratic values and receives the individual members with respect, equality, dialogue and trust. The Association continuously strives to improve the quality of its services and undertakes its activities centrally and locally. The Association ensures that its members have a voice in respect of the policy and the activities of the association.

4. Members' rights

The individual active members are entitled to:

  1. have their wage and employment conditions negotiated;
  2. have dismissal cases processed;
  3. have occupational injury cases processed;
  4. participate in ballots among the members regarding leading collective agreements;
  5. receive advice and counselling on wage and employment conditions for occupational therapists;
  6. apply to or for the Association's funds and grants;
  7. receive advice and counselling in connection with jobs abroad;
  8. participate in trade meetings and trade-union meetings;
  9. establish and participate in local branches and networks, which may receive funding from the Association;
  10. purchase the Association's material at special prices;
  11. receive advice and counselling on basic, supplementary and further education;
  12. take out the Association's collective insurance for freelance occupational therapists;
  13. run for all positions of trust in the Association with due consideration being had to workplace and regional affiliation;
  14. support other members' candidature for positions of trust in the Association;
  15. participate in the Association's election of national chairman, vice-chairman, members of the Executive Council, regional chairman etc. with due consideration being had to workplace and regional affiliation;
  16. participate with speaking right at meetings of representatives and regional general meetings;
  17. participate with voting right at regional general meetings;
  18. have the option of participating in committees and working groups set up by the Executive Council;
  19. be informed of proposals and resolutions from the Association's meetings of representatives, Executive Council meetings and regional council meetings;
  20. be informed of the results of ballots among the members;
  21. be informed of the Association's policy and activities;
  22. receive the Association's badge, members' magazine and information via www.etf.dk
  23. have "letters to the editor" printed in the Association's magazine, provided that the content of the letter is not contrary to the laws of Denmark;
  24. have statements considered at Executive Council meetings, regional council meetings or in other relevant forums;
  25. have articles and contributions relevant to the profession posted on www.etf.dk and/or in the members' magazine;
  26. participate in the relevant competency development in connection with positions of trust; and
  27. receive relevant material in connection with positions of trust.

    Active members, who are members of two unions, have the rights stated in items 5-27.

    Passive members have the rights stated in items 16 and 19-25.

    Student members have the rights stated in items 1-11 (item 6: only Study Tour Foundation), 13 (but not eligible as national chairman, vice-chairman or regional chairman), 14-27 (item 22: with the exception of "the Association's badge").

    Pensioner members have the rights stated in items 1-5, 7-27 (item 13: eligible as delegate to the Representative Assembly and member of regional councils, but not eligible as member of the Executive Council or as national chairman, vice-chairman and regional chairman. individual active members are entitled to:

5. Members' obligations

A member is only entitled to take up a position within the Association's field of activities, once the wage and employment conditions have received advance approval or have been approved by the Association. If a collective agreement or other agreement has been concluded between the Association and an employer, a member is not allowed to take up a position on other terms than those stipulated in the collective agreement or other agreement, unless approved by the Association. If no collective agreement or other agreement has been concluded with the employer in question, the member must contact the Association in order to secure, to the extent possible, an agreement between the Association and the employer on wage and employment conditions.

Members are obliged to provide the Association with all relevant information on, among other things, employer, residence, functions and any subsequent changes made thereto. The Association is entitled to pass on this information in the members' group in accordance with the Association's object.

Members should strive to ensure that all occupational therapists in Denmark are members of the Association. If members speak publicly on matters regarding occupational therapists' wage and employment conditions and the occupational therapy profession, they must indicate on whose behalf they are speaking.

Members are obliged to follow the ethical guidelines etc. acceded to by the Association via the World Federation (WFOT) and the European Council (COTEC).

Members are obliged to elect trade union representatives in accordance with the agreements between the Association and the relevant employers' associations applicable from time to time.

6. Complaints

6.1 Policy complaints

If a member wishes to file a complaint against the Association's handling of the member's rights, he or she may do so in writing to the Association's Executive Council. The Executive Council is obliged to respond in writing as soon as possible and in no event later than 14 days after the second ordinary Executive Council meeting after the receipt of such complaint.

The Executive Council must give the Representative Assembly an account of the number of complaints, the type of complaints and a summary of the Executive Council's reply to the complaints.

If a complaint is not addressed to the Executive Council, it will be regarded as an administrative complaint.

6.2 Administrative complaints.

If a member wishes to file a complaint against the Association's handling of the member's rights, he or she may do so in writing to the Secretariat. The Secretariat must respond in writing within three weeks of the receipt of the complaint.

The Secretariat must give an account of the number and content of complaints from members in connection with the Executive Council's preparation of the meeting of representatives. After having received the result of the administrative handling of the complaint, the member may choose to forward his or her complaint to the Executive Council.

7. Members

7.1 Member status

The Association's members' status may be active, passive, student or pensioner.

Active members

  • Authorised occupational therapists practising as occupational therapists in Denmark, in public or private companies, full-time, part-time or freelance.
  • Occupational therapists who are job-seeking, on sickness benefits or maternity benefits or otherwise participating in the labour market.
  • Occupational therapists who are working in order to obtain a Danish authorization (foreign occupational therapists).

Passive members

  • Authorised occupational therapists working in fields that lie outside the Association's field of activities and do not have a cooperation agreement with the Association, but who are unionised in the eligible negotiator of the field.
  • Authorised occupational therapists, who do not work or are not job-seeking in the occupational therapy field.
  • Authorised occupational therapists who work abroad.

 

Student members

Students on the basic education of the occupational therapy educational institutions in Denmark.

Pensioner members

Active members who are on early retirement benefits, incapacity benefits or state pension.

7.2 Regional membership

Membership of the Association also comprises membership of a region or Pillorissaasut – Occupational Therapists of Greenland.

Members of the individual regions are:

  • active members whose eligible negotiator main employer is located in the region;
  • active members resident in the region and working as freelancers or consultants;
  • job-seeking members resident in the region;
  • pensioner members resident in the region or having their most recent place of employment in the region;
  • student members whose educational institution is located in the region;
  • passive members resident in the region.

8. Application for membership, status change, termination of membership and exclusion

8.1 Application for membership

An application for membership may be filed in writing to the Secretariat.

8.2 Status change

If a member wishes to change status, he or she must inform the Secretariat in writing, giving one month's notice to expire at the end of a quarter.

Passive members, who no longer meet the conditions for being passive members, are obliged to register themselves as active immediately.

Student members will be referred to active membership after completion of their education.

8.3 Termination of membership

If a member wishes to cancel his or her membership, he or she must inform the Secretariat in writing, giving one month's notice to expire at the end of a quarter. Active members are not entitled to terminate their membership from the date on which notice is given of a conflict between the Association and a major collective bargaining party. The Executive Council may in special cases grant an exemption from the above following a written request from a member.

8.4 Exclusion

Members are excluded in the following situations:

  • If the member is in breach of the Association's Charter, and the Executive Council adopts to exclude the member. The Executive Council's decision may be appealed to the Representative Assembly at the next meeting of representatives. The appeal shall have a delaying effect, provided that it was filed within four weeks of the notice of the exclusion of the member.
  • If the member's authorisation is revoked by the National Board of Health.
  • If the member has failed to pay membership fees for six months.

A member who has been excluded may have his or her rights reinstated by the Executive Council if there are sufficient grounds therefore. The Executive Council is obliged to set up a procedure for hearing exclusion cases; such procedure providing the greatest possible legal protection for the individual members.

9. Acquisition of rights

Members shall acquire rights from the date when the application for membership/declaration of active membership is received and registered by the Secretariat.

Members are generally not entitled to receive consultancy services or financial support from the Association for the first three months in the following situations:

  • Occupational therapists admitted or readmitted as members later than three months after their engagement.
  • Occupational therapists admitted later than one month after having completed their basic occupational therapy course.
  • Occupational therapists applying for a status change from passive to active membership three months after having started to meet the conditions for such status change.
  • Occupational therapists who have terminated their membership due to working in another profession and who can prove membership of a relevant union up until the renewal of membership in the Association, will obtain full rights from the day the renewed enrollment is received and registered in the Association.
  • “Relevant union” meaning unions that are entitled to membership of a central organisation.

Members who have been excluded due to non-payment of fees are not entitled to legal or financial assistance from the Association for the first three months following their readmission. Readmission is conditional upon the outstanding amount being paid.

10. Fees

The fee payable by active members, passive members, student members and pensioner members will be fixed at the Association's meeting of representatives for the following three calendar years. The Representative Assembly may also resolve to charge a reduced fee from certain groups. The national chairman or the vice-chairman may, if this is justified, reduce, grant an extension of the time for payment or cancel a member's fee upon the written request of such member.

The Executive Council sets up the guidelines for collection of fees.

11. Ballots among the members

11.1 Ballots among the members

Ballots among the members must be held in connection with:

 

  • The election of national chairman
  • The election of vice-chairman
  • The election of members of the Executive Council
  • The election of regional chairmen
  • Dissolution of the Association

Other ballots among the members may be arranged according to decisions from the Representative Assembly and the Executive Council. The Executive Council is obliged to arrange for the holding of ballots among the members within three weeks of such decision. The result of the ballot among the members must be available within eight weeks of the decision to hold a ballot among the members, after which time it must be published in the Association's magazine and on www.etf.dk without delay.

Ballots among the members are settled by a simple majority of votes; however, amendments to this Charter and resolutions to dissolve the Association require a majority of three fourths of the votes cast. Votes are counted by an impartial voting committee. Both the overall result and the regional results are compiled.

11.2 Voting members

All active members, student members and pensioner members are entitled to vote, provided that they have paid their fees in the quarter preceding the ballot.

With regard to ballots for the election of regional chairmen, all the active members, student members and pensioner members of the region are entitled to vote.

11.3 Ballots among the members regarding collective agreements

Conclusion and renewal of collective agreements and agreements with leading employers, covering a significant part of the Association's members, must be sent to ballots among the members. All active members, student members and pensioner members are entitled to vote, provided that they have paid their fees in the quarter preceding the ballot.

Conclusion and renewal of collective agreements and agreements with small employers, covering a minor part of the Association's members, must be sent to ballots among the members, if so resolved by the Executive Council. In connection with ballots on these minor collective agreements or agreements, only active members, student members and pensioner members are entitled to vote, provided that they are covered by the collective agreement according to the member system and have paid their fees in the quarter preceding the ballot.

Regional results will not be compiled. The Executive Council is entitled to resolve that the Association should be included in and be bound by ballots among the members held in joint bargaining associations of which the Association is a member.

12. Representative Assembly

12.1 Representative Assembly

The Representative Assembly is the highest authority of the Association in all matters regarding the Association, unless such matters is put to a ballot among the members. The Representative Assembly consists of 78 representatives.

Ex officio representatives are members of the Executive Council and a representative of Pillorissaasut – Occupational Therapists of Greenland. The remaining representatives are distributed on a pro-rata basis between the regions in accordance with the D'Hondt method relative to the number of active members as at 1 January of the year following the ordinary meeting of representatives.

12.2 Election of representatives

The Executive Council notifies the individual regions of their number of representatives by 1 March of the year following the meeting of representatives.

Representatives are elected for periods of three years at the regional general meetings the year following the ordinary meeting of representatives. The term of office will commence on 7 May of the year of election.

By-elections are being held on regional general meetings if elected representatives or substitutes resign during their term of office, or there are vacancies for other reasons.

All active members, student members and pensioner members, who have paid their fees at the time of election, are eligible for election as representatives. A maximum of one pensioner member and one student member may be elected per region. Nomination and election take place at the regional general meeting. Candidates who are not present at the general meeting must submit a written nomination statement to the regional council prior to the general meeting. As far as possible, substitutes are elected corresponding to the number of representatives; however, no less than two substitutes.

The active members, student members and pensioner members of the region are entitled to vote in the election of representatives and substitutes. The candidates who receive the most votes are elected. The candidates not elected will be substitutes in the order of votes received. In the event of an equality of votes, a new vote will be taken among the candidates concerned.

The region must report the result of the election to the Secretariat. The names of all representatives and substitutes will be published in the Association's next members' magazine and on www.etf.dk.

In the event that a representative changes regions during his or her term of office, terminates his or her membership or falls into arrears, the substitute will take over the position of representative for the remainder of the term.

12.3 Meeting of representatives

The ordinary meeting of representatives is held in the last half of the year every three years. The first meeting will be held in 2007, then in 2010, 2013 and so on. The date will be fixed by the Executive Council and announced in the members' magazine prior to the regional general meetings in the same year.

The Representative Assembly forms a quorum when at least two thirds of the representatives are present.

Notice of the meeting of representatives, containing the provisional agenda, must be given eight weeks prior to the meeting in the Association's members' magazine and on www.etf.dk - or by written notice to the members.

12.4 Proposals

All members are entitled to submit proposals to the meeting of representatives. Proposals for consideration by the meeting of representatives must be received by the Association's Executive Council six weeks prior to the meeting of representatives, at the latest.

However, proposals to amend the present Charter must be received by the Association's Executive Council ten weeks prior to the meeting of representatives, at the latest.

All proposals concerning remuneration of chairman, vice-chairman, regional chairmen and other members of the Executive Council shall be addressed under item 9 on the agenda.

All proposals submitted must be sent to all representatives and substitutes four weeks prior to the meeting of representatives, at the latest. The proposals will be published on the Association’s website. The proposals will be posted in the next members' magazine.

12.5 Agenda

The Executive Council will set up the agenda, which must contain the following, as a minimum:

1. Election of chairman of the meeting

2. Formalities

3. Presentation and adoption of the rules of procedure

4. Election of five members of the voting committee and two substitutes

5. Presentation and adoption of the Executive Council's report on the activities of the Association

6. Presentation and adoption of the audited financial statement for the preceding financial period

7. Proposals submitted

8. Presentation and adoption of political focus areas for the Association's work during the forthcoming period

9. Determination of remuneration for the national chairman, vicechairman, members of the Executive Council and regional chairmen

10. Presentation and adoption of framework budget for the forthcoming period

11. Determination of membership fee rates for the forthcoming period

12. Election of financial controller for a six-year period

13. Any other business

12.6 Material

Within eight weeks of the meeting of representatives, the following material regarding the meeting of representatives will be submitted via the Association's website:

  • The Executive Council's report on the Association's activities during the preceding period
  • Audited financial statements for the preceding period
  • Framework budget for the forthcoming period
  • Proposals for political focus areas for the forthcoming period
  • Proposals from the Executive Council
  • Proposals for amendment of the present Charter

 

12.7 Voting

The representatives are entitled to vote in all voting at the meeting of representatives. At the meeting of representatives, resolutions are passed by a simple majority of votes. Ten representatives or the chairman of the meeting may demand that a ballot be held.

Votes on exclusion and amendments of the present Charter as well as resolutions on ballots among the members must always be held by means of a ballot. Amendments of the present Charter require a majority of three fourths of the votes cast. Any proposals submitted and considered under proposals submitted (item 7 of the agenda) must be put to a separate vote.

The representatives may be required to present the regional members' positions on certain cases; however, they are never bound by a mandate in connection with votes at the meeting of representatives.

12.8 Extraordinary meeting of representatives

In the event that the majority of the members of the Executive Council or 25 per cent of the representatives or 5 per cent of the active members submit a written demand to the Executive Council, including a reasoned agenda, an extraordinary meeting of representatives must be held.

Notice of extraordinary meetings of representatives, including the reasoned agenda, must be given at least 14 days prior to such meeting through the Association's members' magazine and on www.etf.dk or by written notice to the Association's members.

Such extraordinary meeting of representatives must be held within seven weeks of the receipt of the demand to that effect by the Secretariat. In connection with collective bargaining, an extraordinary meeting of representatives may be called by giving at least four days' notice in writing directly to the representatives.

12.9 Minutes

The minutes of the meeting of representatives must be sent to the Association's members within two  months of the meeting of representatives via the members' magazine, www.etf.dk or directly by letter.

13. The Executive Council

The Executive Council manages the Association in accordance with the present Charter and the resolutions adopted by the Representative Assembly, and it has full authority to act on behalf of the Association.

  • The members of the Executive Council are:
  • The national chairman
  • The vice-chairman
  • Three regional chairmen
  • Four members elected in a ballot among the members
  • Three members elected by the regional general meetings (one from each region)

The Executive Council is responsible for the Association's finances.

The Executive Council is responsible, on behalf of the members, for ensuring that the funds not spent on the day-to-day running of the Association, are invested in securities or in another satisfactory way.

If the funds are invested in securities, such securities must be placed in the custody of a recognised bank or savings bank. Other available funds must be placed in a recognized bank or savings bank.

The Executive Council is entitled to bind the Association in financial matters by the national chairman's or the vice-chairman's signature. In the absence of the national chairman or the vice-chairman, he or she must be replaced by a representative appointed by and from among the members of the Executive Council. It must be emphasized that the present provision is a provision regulating the powers to sign for the Association.

The Executive Council is responsible for hiring and dismissing the staff of the Secretariat.

13.2 Election of four members of the Executive Council by a ballot among the members

All active members and student members are eligible for election. The term of office is three years. The election is held at the same time as the ordinary election of national chairman. Nominations must be submitted to the Secretariat by 1 March at 12.00 noon together with a written nomination statement. Nomination requires at least ten supporters among the Association's active members, student members and pensioner members.

The election takes place by means of a ballot among the members. Ballot papers and the presentation of candidates are submitted to the members entitled to vote by 14 March, at the latest.

The ballot papers must be received by the Secretariat by 31 March, at the latest, in order for the results to be published in time for the first regional general meeting, at the latest. The candidates who receive the most votes are elected (with the exception of max. one student member). The three top-candidates not elected will be substitutes for the period.

If one student member is elected, his or her substitute will be a student member.

The term of office for members and substitutes of the Executive Council starts on 1 May.

The result of the vote is submitted to the candidates and the members of the Executive Council, announced at the meeting of representatives, in the next issue of the Associations members' magazine and on  www.etf.dk.

A substitute will join the Executive Council in the event that a member is expected to be absent for more than three months.

In the event that a member of the Executive Council is no longer able to perform his or her duties as member, the substitute will join the Executive Council for the remainder of the term. Substitutes will receive the same material as the members of the Executive Council and are entitled to attend the meetings of the Executive Council as observers.

13.3 Election of three members of the Executive Council at regional general meetings

Each region elects one member for the Executive Council at the regional general meeting. All active members are eligible for election. The term of office is three years. Such members are elected in the year following the ordinary election for regional chairman and at the same time as the election of vice-chairman. Members are elected at the regional general meeting by a simple majority of votes. A member is entitled to demand a ballot. The member receiving most votes is elected. The top candidate not elected will be substitute for the period. The term of office for members and substitutes of the Executive Council starts on 7 May.

13.4 Composition and rules of procedure of the Executive Council

The Executive Council determines its composition as soon as possible after the announcement of the results of the election with regard to the positions in internal and external committees etc. At the same time, the Executive Council's rules of procedure are laid down.

13.5 Advisory committee for the Executive Council

If the Executive Council elects to appoint a permanent advisory committee, the committee's terms of reference must be published in the Association's members' magazine and on www.etf.dk with an invitation to join the committee.

13.6 Remuneration

Any remuneration to be paid to the members of the Executive Council is fixed by the Representative Assembly.

14. National chairman and vice-chairman

The national chairman is responsible for the day-to-day management of the Association and answers to the Executive Council and the Representative Assembly in accordance with the present Charter. The vice-chairman is the deputy to the national chairman if he or she is absent for a long period of time. The national chairman and the vice-chairman together or separately conduct negotiations on behalf of the Association pursuant to the guidelines set up by the Representative Assembly and the Executive Council.

14.2 Election of national chairman and vice-chairman

The national chairman, who must be an active member of the Association, is elected by a ballot among the members for a period of three years after the holding of an ordinary meeting of representatives. The term of office starts on 1 May, the first time being in 2005.

The vice-chairman, who must be an active member of the Association, is elected by a ballot among the members for a period of three years after the election of the national chairman. The term of office starts on 1 May, the first time being in 2006.

If the national chairman resigns prematurely, the vice-chairman will act as national chairman until an election of national chairman can be held. If a new national chairman or vice-chairman has to be elected prematurely, the person elected will act as national chairman or vice-chairman up to the time of the next ordinary election. The substitute of the vice-chairman is appointed by the Executive Council among the other members of the Executive Council.

The election of national chairman and vice-chairman follows the same rules as those applicable to the election of members of the Executive Council.

14.3 Remuneration

The Representative Assembly determines the remuneration of the national chairman and the vice-chairman.

When a national chairman or vice-chairman resigns, the following is paid:

  • Term of office of up to three years: Three months' remuneration after resignation
  • Term of office of three years: Four months' remuneration after resignation
  • Term of office of six years: Five months' remuneration after resignation
  • Term of office of nine years: Six months' remuneration after resignation

The severance allowance is reduced by the income earned by the national chairman or the vice-chairman from another position taken up during the period of payment of the severance allowance.

When a national chairman or vice-chairman resigns after a period of six, nine or twelve years, an amount corresponding to one, two or three months' remuneration, respectively, is also paid.

In the event that the national chairman or vice-chairman dies during his or her term of office, his or her spouse or children under the age of eighteen, whom the national chairman or vice-chairman has a duty to support, will receive one, two or three months' remuneration after a term of office of one, two or three years, respectively.

15. The regions

15.1 The regions

The object of the regions is to protect the interests of the members at a regional level in accordance with the Association's objects clause. The Association is divided into three regions.

15.2 Regional general meeting

The general meeting is the region's highest authority in all matters regarding the region.

The region holds a general meeting every year between 1 April and 7 May, notice of which meeting is given in the Association's members' magazine at least four weeks prior to the meeting.

The agenda must, as a minimum, comprise:

1. The regional council's annual report.

2. Approval of the financial statement for the preceding calendar year.

3. The region's action plan for the coming year, including participation in the Association's political focus areas.

4. Framework budget for the forthcoming year.

5. Proposals submitted.

6. Confirmation of election of regional chairman, if such chairman was elected in an uncontested election (the year after the ordinary meeting of representatives and the same year as the ordinary election of national chairman).

7. Election of members of the regional council for a period of two years.

8. Election of two substitutes for one year and, if relevant, authorisation for the regional council to be self-elective.

9. Election of a member of the Executive Council (the same year as the ordinary election of vice-chairman).

10. Election of two financial controllers.

11. Any proposals for the Association's meeting of representatives (the same year as the ordinary meeting of representatives).

12. Election of representatives (the year after the ordinary meeting of representatives).

Active members, student members and pensioner members in the region are entitled to vote at the regional general meeting. All members in the region have a right to speak.

15.3 Extraordinary general meeting

An extraordinary regional general meeting will be called, if a majority in the regional council or five percent of the region's members so request. Such general meeting must be called giving 14 days' notice to the members either through the Association's members' magazine or directly by letter to the region's members.

15.4 Regional chairman

The regional chairman is responsible for the regional council's political tasks. As a starting point, the regional chairman must devote all his time, attention and skill to the office of regional chairman. The regional chairman is an ex oficio member of the Executive Council and the regional council.

15.5 Election of regional chairman

The regional chairman is elected in a ballot among the region's members in the year after the ordinary meeting of representatives. The term of office is three years, starting in 2005. Only active members are allowed to stand. The regional chairman is chairman of the region in which he or she is a member or resides.

In order to stand for regional chairman, the candidate must have at least ten supporters among the region's active members, student members and pensioner members. The candidates for regional chairman must announce their candidature and submit their nomination statement to the Secretariat by noon on 1 March. If there is more than one candidate in a region, the Secretariat will send out ballot papers. Ballot papers and the presentation of candidates are submitted to the members entitled to vote by 14 March, at the latest.

Active members, student members and pensioner members are entitled to vote. The ballot papers must be received by the Association by 31 March, at the latest, in order for the results to be published in time for the first regional general meeting, at the latest. Votes are counted by an impartial voting committee.

The candidate who receives the most votes is elected. The election of regional chairman is confirmed in writing by the next regional general meeting, if the chairman was elected in an uncontested election.

The term of office of the regional chairman starts on the day of publication of the results of the ballot among the members, or when the regional general meeting has confirmed the uncontested election. If the regional chairman resigns during his or her term of office, the regional council will elect a new regional chairman to act as chairman up to the next general meeting or hold a ballot among the members.

15.6 Remuneration of the regional chairman

The Representative Assembly determines the remuneration of the regional chairman. Otherwise, the regional chairman follows the rules governing the resignation of the national chairman and vice-chairman, cf. Clause 14.3.

15.7 Regional council

The regional council is charged with safeguarding the members' interests within the region's area.

The regional council is authorised to deal with regional issues, answers to the Executive Council and cooperates closely with the local trade union representatives. The regional council is responsible for the operation and development of the region, including tasks that the Representative Assembly, the Executive Council or the regional general meeting has resolved to solve at a regional level. The regional council holds an annual regional general meeting.

The regional council is obliged to hold a debate meeting in connection with discussion papers submitted by the Executive Council.

The regional council is obliged to promote dialogue with the region's representatives before and after the meeting of representatives.

The regional council elects areas of responsibility that will enable a high degree of exchange and cooperation across the regions. The framework thereof is outlined by the Executive Council.

The regional council must at all times keep the region's members, trade union representatives and the Association's Executive Council informed of the region's activities.

15.8 Election of members of the regional council

The members of the regional council are elected at the regional general meeting for a period of two years. The members are entitled to demand that a written ballot be held.

The regional council must consist of at least five members and two substitutes. The regional chairman is an ex oficio member. At least two thirds of the members of the regional council must be active members.

The term of office of the regional council starts on the day after the general meeting.

15.9 The region's finances

The financial framework of the regions is determined by the Representative Assembly. The amount is charged over the membership fee and paid by the Secretariat in accordance with the principles laid down by the Executive Council. The regions are obliged to keep accounts on the basis of the guidelines laid down by the Secretariat.

The regions' financial statements are also subject to internal control by two financial controllers elected by the general meeting. The work description of the two financial controllers is the same as that applicable to the financial controllers described in Clause 21. The work description is determined by the Representative Assembly.

16. Pillorissaasut – Occupational Therapists of Greenland

The Executive Council will lay down special rules for Pillorissaasut – Occupational Therapists of Greenland.

17. Trade union representatives

17.1 Trade union representatives

The task of the trade union representatives is to safeguard the members' interests at workplace level. The trade union representatives are the Association's representatives at the members' workplaces and act on the basis of the political decisions made by the Association's Executive Council.

The trade union representatives are always subject to the rules governing trade union representatives laid down by the Association and the employer.

Members are obliged to elect trade union representatives in accordance with the trade union representative agreements concluded by the Association and the employer from time to time.

Trade union representatives and substitutes may also be elected through a coalition list with other trade groups. Active members are eligible and have voting rights to the post of trade union representative and substitute. Members who fail to pay membership fees are not eligible. Active members who have managerial rights and are employed on the basis of a collective agreement for managers are not eligible and have no voting rights concerning the post of trade union representative. As a starting point, trade union representatives and substitutes are elected for a period of two years. Re-election is possible.

They are elected at a meeting, notice of which must be given eight days in advance. The members are entitled to demand that a written ballot be held. The trade union representative, the substitute or other members who have no managerial rights are entitled to call such meeting. In the event of an equality of votes, a new election will be held. The result of the election must be announced to all members of the workplace. The trade union representative and the substitute must report the election to the Association’s secretariat immediately after the election. The Association authorizes the election and notifies the employer.

If the trade union representative resigns during a term of office, the substitute will act as trade union representative in the remaining period. He or she is responsible for the election of a new substitute. The Secretariat must be notified of the election of trade union representative and substitute immediately following the election.

17.2 Convenors

The task of the convenors is to safeguard the interests of and handle overriding matters for all employees that he or she represents, and which is NOT within the responsibility area of the individual trade union representatives – unless other agreements are made cf. the agreement of trade union representatives in force at the time in question.

Members are obliged to elect a convenor and substitute in accordance with the agreement in force at the time of question between the Association and the employers.

The convenor and the substitute are elected in a ballot among the trade union representatives of the institution. It is also possible to elect a convenor and a substitute in an electoral alliance.

The election of convenor and substitute is reported to the Secretariat in a signed announcement made by one of the trade union representatives. Other matters concerning election follow Clause 17.1 except decision-making competence relating to any early election. If half of the trade union representatives want it, it is possible to call an early election to the post of convenor or substitute.

Resignation as a convenor or substitute must be reported to the Secretariat.

17.3 Contact persons

 

The contact persons are responsible for communicating information between the Association and the members of the workplace. The contact person is responsible for initiating the election of trade union representative as soon as it is possible.

A contact person is elected if it is not possible to elect a trade union representative according to the agreement of trade union representatives or in other special cases. The election of contact person must immediately be reported to the Secretariat. Resignation of the contact person must immediately be reported to the Secretariat.

A contact person’s voting right, eligibility and matters concerning early election are provided in Clause 17.1.

17.4 Working environment representatives

Members are obliged to elect working environment representatives according to regulations in force at the time in question. The activities of the working environment representative must always be in concordance with legal requirements.

The elected working environment representative must report the election to the Association’s secretariat immediately after the election if the elected representative is a member of the Association. The Association authorizes the election and notifies the employer.

Resignation during a term of office must be reported immediately to the Association if the working environment representative is a member of the Association.

18. Trade groups, local branches, networks and other groups

The Executive Council may approve the different trade groups, local branches etc., if they consist of members with the same trade-related responsibilities, interests, collective agreement or the like and have an object consistent with that of the Association. With such approval, the Association may support the trade groups, local branches, networks or other groups financially and subsidise trade events etc. The Executive Council lays down the guidelines for the establishment of and conclusion of cooperation agreements with trade groups, local branches, networks etc.

19. The Association's staff

The Executive Council determines the number of staff in the Secretariat. The Executive Council hires the senior administrative manager of the Secretariat, who hires the other employees of the Secretariat in cooperation with the Executive Council. Employees in the Association are not allowed to have positions of trust in the Association or to undertake other trade union functions within the Association by virtue of their membership.

20. Communication

The Executive Council lays down a communication strategy, comprising the publication of a members' magazine and the administration of www.etf.dk and promoting the Association's and the members' work.

21. Financial statements and audit

The Association's financial year runs from 1 January to 31 December.

The Executive Council prepares a framework budget for the forthcoming period for approval at the meeting of representatives. At the end of each financial year, an income statement and balance sheet are drawn up and presented to the Executive Council and then to the Representative Assembly. The financial statements must be audited by a state-authorised public accountant approved by the Executive Council. The financial statements are also subject to internal control by two financial controllers elected by the Representative Assembly. The work description for the financial controllers is determined by the Assembly of Representatives.

22. Interpretation

In the event that the present Charter gives rise to different interpretations, the Executive Council must, if the matter is urgent, determine which interpretation to apply. The Charter must then be clarified at the next meeting of representatives.

23. Dissolution of the Association

A resolution to dissolve the Association must always be made by a written ballot among the members according to the same rules as those that apply to amendments of the present Charter. If it is resolved to dissolve the Association, the Representative Assembly will make the necessary arrangements for the Association's assets.

24. Commencement

The present Charter enters into force in November 2013 and replaces the Charter of November 2010 which replaced the Charter of November 2007, which replaced the Charter of November 2004, which replaced the Charter of 1 January 2003, which replaced the Charter of 1991, as amended in November 1992, November 1994, November 1996, November 1998 and November 2000.

Sidst opdateret
31.08.2017